Factors to Consider When Setting up a Video Conferencing System
Communication today in many organizations has been made easier by the adoption of video conferencing technology by most firms. Improvement in the efficiency of operation as well as minimised expenses are some of the benefits of using this technology. Putting up a video conferencing facility is not a walk in the park, and if you lack the right personnel you may be forced to hire them from elsewhere. For such a system to work well, it must have fundamentals features without which it may not be able to operate. The following are the key features of a good video conferencing system.
Ease of Use
Because the system is intended to make communication easier and effective, it should be simple enough to use such that even the least skilled employee can have basic functionality. Its control panel should be easy to read and understand. Complicated systems, apart from being hard to work with, contributes a lot to errors as employees try to operate it. As a result you have to ensure that the language used on the controls can be understood by the operators.
Manufactures of components used in video conferencing normally make their products in different shapes and sizes. For you to buy components of appropriate sizes for your system, you will have to consider the size of your firm and the space available to house it. Big sized systems are made for bigger organizations such as government ministries while the moderate ones are designed with the medium enterprises in mind.
Ability to Share Files
Putting up a video conferencing system may require substantial capital investments, thus the more features it comes with, the better it will be. One of the most salient features is the ability to share files over the system. File sharing makes the system truly versatile in providing unified communication. You, therefore, need to ensure that your system has the ability to easily and quickly share files.
It Should Be Customisable
Customization is the process of personalizing a system such that it caters to the needs of a particular environment. In spite of the fact that the gadgets applied in video conferencing are manufactured with general use in mind, they can be easily be set such that they serve a specific purpose only. The system you purchase should therefore have customization abilities in order to be applied successfully to suit your unique needs.
Data Protection Abilities
Privacy is a major concern when dealing with video conferencing systems. The system should have security features that limit its access by the employees because some of the information shared on the system could be confidential. This is done by putting in place passwords and firewalls that will prevent entry into the system by unauthorised personnel. This may call for incorporation of lock codes and other safeguard measures to ensure that outsiders cannot access the system.